14. Records and Returns. - (1) Establishments referred to in items (b) and (c) of sub-clause (1) of clause (d) of section 2 of the Act shall submit returns as hereinafter provided to the respective Regional Director.
(2) Establishments referred to in item (b) of sub-clause (2) of clause (d) of section 2 of the Act submit returns as hereunder provided to the respective State Apprenticeship Adviser.
(3) Within seven days from the date a trade apprentice joins an establishment, the employer shall prepare the return in Form Apprenticeship 4 in Schedule III in duplicate and shall submit one return to the Regional Director or State Apprenticeship Adviser, as the case may be, and the other to the Principal or Head of the Institute where basic training or Related Instructions shall be imparted.
(4) As soon as trade apprentice joins the establishment, the employer shall prepare an index card (Envelope) in Form Apprenticeship I in Schedule III in duplicate and shall submit one of the cards to the Regional Director or State Apprenticeship Adviser, as the case may be, within a period of fifteen days of the date of registration of the contract of apprenticeship and retain the other one with him.
(5) (a) Every employer shall maintain a record of Basic Training or Practical Training and Related Instruction in Form Apprenticeship IA in Schedule III. Information regarding Basic Training or Practical Training shall be based on the syllabus approved by the Central Apprenticeship council and operations actually performed by the trade apprentice during the half year under review. Every employer shall send a copy of this report to the Regional Director or the State Apprenticeship Adviser, as the case may be, at the end of every half-year, and the said report shall be kept inside Form Apprenticeship 1.
(b) In a case where the Basic Training is given to the Trade apprentices at an institute set up by the Government, reports during the period of such training, giving the required information shall be furnished to the establishment by the Head of the Institute concerned in Form Apprenticeship IA in duplicate.
(c) The details relating to “Trade Theory”, “Workshop Calculation and Science”, “Engineering Drawing” and “Social Studies” shall be entered periodically in Apprenticeship IA, in Schedule III by the establishments on the basis of half-yearly report which is furnished by the authorities imparting related instructions in Apprenticeship I (Supplementary).
(6) At the end of each half-year every establishment shall in respect of trade apprentices receiving training in the establishment submit a report in the Form Apprenticeship-2 in Schedule III to the Regional Director or the State Apprenticeship Adviser, as the case may be, according to the table below along with the relevant half-yearly report in Form Apprenticeship IA in Schedule III.
TABLE
Report for period ending
March
September Date by which to be sent
15th April.
15th October.
(7) (a) Every employer shall, during the months of November and May, submit to the Regional Director or the State Apprenticeship Adviser, as the case may be, the particulars of such trade apprentices who satisfy the minimum conditions of eligibility to appear in the ensuing trade test in March or September and the particulars so submitted shall be in Form Apprenticeship 3 in Schedule III.
(b) Having scrutinized the eligibility of such trade apprentices, the Regional Director or the State Apprenticeship Adviser, as the case may be, shall inform the employer the programme of the trade test and name of the trade-testing centre.
(c) After receiving the information under clause (b) the employer shall furnish the progress report in Form Apprenticeship I and Apprenticeship IA in Schedule III of the eligible trade apprentices to the trade testing officer in advance and not later than seven day before the commencement of the trade test.
(8) Every employer shall maintain a register of attendance of the trade apprentices undergoing apprenticeship training to his establishment and action taken for irregular and unauthorised absence shall be recorded in the said register at the end of each month.
(9) On a Graduate or Technician or Technician (Vocational) apprentice joining an establishment, the employer shall prepare index cards in Form Apprenticeship 5 set out in Schedule III with complete bio-data and retain one card with himself and forward within ten days from the date of the engagement of the apprentice, one card to each of the following authorities, namely: -
(i) The Central Apprenticeship Adviser;
(ii) The Director, Regional Board of Apprenticeship Training concerned; and
(iii) In the case of Sandwich course student, the technical institution concerned.
(10) Every employer shall maintain a record of the work done and the studies undertaken by the Graduate, Technician and Technician (Vocational) apprentices engaged in his establishment, for each quarter and at the end of each quarter shall send a report in Form Apprenticeship-6 set out in Schedule III to the Director, Regional Board of Apprenticeship Training concerned.
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